Voith & Mactavish is a Philadelphia, New York, and Washington D.C. based team of architects, planners, and designers who pride ourselves on our commitment to thoughtful collaboration with our clients. Founded in 1988, our firm of 40 people is led by co-founder Daniela Holt Voith and four additional partners – making us Philadelphia’s longest continuously operating woman-owned architecture practice.

We are looking to hire a part-time or full-time Financial Accounts Manager to manage the accounts payable, accounts receivable, and other contractual aspects of the firm’s projects. Reporting directly to the Director of Business and Human Resources, the Financial Accounts Manager will be expected to:

Accounts Payable:

· Receive and track consultant invoices and vendor invoices.

· Maintain vendor accounts and software licensing.

· Make payments on a schedule coordinated with the Director of Business.

· Maintain records of expenditures.

Accounts Receivable:

· Partner with the Director of Business to create and send invoices to clients.

· Receive and track payments received from clients.

· Follow-up on past-due accounts.

Project Management Coordination (for full-time position):

· Maintain records and track status of project contracts and proposals.

· Review the status of projects monthly with project managers to confirm project status and billings.

· Track projected staffing utilization against projected project billings.

Coordinate invoices and purchase orders for the Interior Design Studio (for full-time position).

 

The successful candidate will:

· Have, at minimum, a Bachelor degree in Accounting, Finance, or related field; a Master of Business Administration degree is preferred.

· Have a firm understanding of business management best practices.

· Have working knowledge of and comfort with, at minimum:

· Deltek Ajera (preferred) or similar business management software

· Microsoft Excel

· Bluebeam Revu (preferred) or Adobe Acrobat

· Be well-organized, attentive to detail, and adept at managing multiple simultaneous responsibilities and a range of projects.

· Be skilled at navigating telephone, email, and virtual meeting etiquette.

· Be comfortable working in a team environment.

· Be committed to principles of DEI.

· Be committed to sustainable business practices and supporting our AIA 2030 Commitment.

· Career growth into additional responsibility is a possibility, depending on the background and abilities of the successful candidate.

· Be able to work in-office in Center City Philadelphia. VMA permits some amount of remote work, but we believe in the importance of the in-person environment for communication, professional development, and our evolution as a community. Part-time position allows flexible hours.

· While the ideal candidate will have similar previous work experience (5 or more years of work experience in a design-related business or other professional business), previous experience is not required for a candidate who is willing to and capable of quickly learning new skills.

 

Please send your résumé to Kim Wajda at wajda@vma1.com.

Join a firm that believes in the power of architecture to move and inspire us all.

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We welcome anyone who shares our love for design and who will join us in giving back to our communities. Our staff supports our mission to create an architecture that embodies innovation in the context of tradition.

In our more than 30 years of practice, we have come to understand that a vibrant, dynamic, diverse, equitable, and well-managed studio culture is the starting point of great design work and a sustainable business.

Two men sit on a dark sofa, reviewing architectural blueprints on a table. One points with a red pen at the plans while the other watches attentively. Books and rolled papers are stacked nearby, suggesting a collaborative design or planning session.
A man in a hard hat and glasses, holding papers and a blue tube, stands in a messy, cluttered room filled with construction materials, tools, and debris. He points forward, possibly assessing the renovation or damage in the space.
Two women are in an office or classroom with architectural drawings on the wall. One stands, smiling and holding a remote, while the other sits and listens. Blueprints and books are on the table, and a glass of water is nearby. The setting is bright and modern.

Work with focus.

Your professional growth matters to us. At VMA we:

  • Offer a strong mentorship program
  • Train everyone with dynamic presentation skills
  • Provide “green” reimbursements for sustainability accreditation
  • Reimburse NCARB Architect Registration Examination (ARE) costs
  • Dues allowance to support membership in AIA, SARA, IIDA, and other relevant organizations
  • Foster internal affinity groups related to professional development
  • Have Monday morning all-staff meetings
  • Have a robust schedule of professional development seminars
  • Offer an employee-administered professional development scholarship fund
Three women with helmets stand by bicycles outside a modern building with many windows. One rides a blue bike share bicycle while the other two have personal bikes. They are smiling and appear to be conversing near a bike rack on the sidewalk.
Four people dressed in winter athletic wear smile outdoors. Bare trees and a large, columned building are in the background. The group appears happy, with two men and two women standing close together on a cloudy day.
Four smiling adults in matching blue “VMA” shirts pose in an office. Two stand holding a baseball and glove, one kneels by a baseball bag, and one holds a bat and backpack. A yellow softball is in midair by the glass door. The setting is bright and modern.

Live with enthusiasm.

We care about our team, and we:

  • Have an office softball team
  • Schedule company-wide happy hours
  • Host an employee holiday party in December
  • Throw a gala office party to celebrate our anniversary
  • Provide all-system SEPTA Key Advantage pass
  • Support gym memberships
  • High-level health and employer-matched retirement benefits
  • Provide a paid service day
A girls basketball team wearing light blue jerseys poses with coaches and supporters in a gym. Some girls hold basketballs and wear headbands. Adults stand behind them, smiling. The group appears happy and celebratory on a polished wooden basketball court.
A group of students sit at a table facing a screen displaying a futuristic interior. An instructor stands nearby, wearing a virtual reality headset and gesturing, while the students watch attentively. The room has large windows and dark furniture.
A diverse group of students poses in a wood-paneled classroom around a detailed architectural model placed on a table. Some students stand, while others kneel in front, all smiling toward the camera. Large windows let in natural light.

VMA team members teach, volunteer, and advocate for organizations throughout the Greater Philadelphia area. Furthermore, we embrace any opportunity to welcome students and aspiring designers into our studio to share with them our experiences and knowledge.

Community Outreach

VMA and its staff currently volunteer with the following organizations:

  • AIA Philadelphia Chapter
  • Association of Physical Plant Administrators Delaware Valley Chapter
  • Boy Scouts of America
  • Bryn Mawr College
  • Carpenters’ Company of the City and County of Philadelphia
  • The Community Design Collaborative
  • Design Leadership Network
  • DesignPhiladelphia
  • Drexel University Westphal College of Media Arts & Design Architecture Program
  • Germantown Friends School
  • The Franklin Institute Pacts Program
  • Institute of Classical Architecture & Art
  • Julian Krinsky Camps + Programs
  • Marple Township Historical Commission
  • Philadelphia Historical Commission
  • Philadelphia Youth Basketball
  • The Shipley School Alumni Committee
  • South of South Neighborhood Association
  • New Castle County Historical Commission
  • Jefferson University for the Preservation of Modernism
  • Jefferson University Diversity, Equity, and Inclusion Committee
  • Preservation Alliance Board
  • American Society of Interior Designers — Eastern PA Chapter
  • Design Leadership Foundation
  • Society for College and University Planning
  • Association for Preservation Technology

If you are interested in a potential partnership with VMA, please contact us today with details.

As part of our 2022 Sustainability Action Plan, we committed to quantifying VMA’s commitment to advancing social justice by applying for a JUST Label from the International Living Future Institute (ILFI). JUST is a voluntary disclosure tool for organizations, not a certificate program, and it evaluates everything from employee satisfaction to community investment. We are proud of what our label demonstrates about who we are today and are grateful for the ways in which it highlights areas for continued improvement.

“I think any organization is enriched by diversity so we’ve deliberately tried to structure our practice to be as inclusive as possible,” says Partner & Sustainability Program Manager Robert Douglass. “We’ve always exceeded the industry in gender parity as a woman-owned firm, but our cultivation of a workforce that is both racially and ethnically diverse, and that is LGBTQ+ affirming, is a powerful change maker. Right now VMA is ahead of the industry in most key demographics. and we have a strong pipeline of talent who will be taking on leadership positions as VMA continues to grow and evolve. Eventually that will positively impact the metrics ILFI uses to evaluate the ‘Diversity & Inclusion’ category in particular, and I’m looking forward to re-evaluating ourselves in a couple years to gauge that progress.”

The evaluation process involved codifying existing practices, exploring staff perspectives in a variety of areas, and identifying where new or expanded policies would be needed. It was gratifying to see survey responses confirming our perception that staff are happier and more engaged than at any time in the firm’s history. The results have included an updated retirement policy, expanded volunteering opportunities, and new purchasing plans, among other changes. While some of the JUST categories did not necessarily dovetail with the culture and operations of a mid-sized design firm, we nevertheless welcomed the opportunity to engage with those topics collectively and with intentionality.

We look forward to sharing updates on our progress towards securing a full score for each of our applicable categories. In the meantime, for more information on the JUST Label evaluation process, including details on how each category is defined and quantified, visit the ILFI website here.